Assertiveness skills are very important in many situations; assertiveness means you are letting people know what you want, need or prefer, in a way which is acceptable to both you and them. Put simply; assertiveness is about getting what you want without upsetting anyone!
Let's start by defining assertiveness.
Definition Of Assertion
"Expressing opinions, thoughts and feelings in a non-defensive manner clearly and openly. It is being able to make requests and to refuse requests that are unacceptable"
Indicators Of Non-Verbal Assertiveness, Aggressive & Passive Behavior
If you want to become more assertive, pay particular attention to your non-verbal behavior as this needs to be in line with your verbal behavior. If they are at odds it is the non-verbal behavior that is usually believed The following are indicators, and only that. Just because someone does not have good eye contact and looks away a lot, does not mean to say that they are passive. It is their whole demeanor that is important
Assertiveness Non-Verbal Behavior
Firm eye contact, not staring
Expresses anger and pleasure in face when appropriate, sincere reaction
Features are steady, not set or changing frequently
Stands and sits upright
Open hand movements - relaxed posture, head held up
Aggressive Non-Verbal Behavior
Tries to dominate by staring
Finger pointing
Gives very knowing smile and set face when angry
Arms crossed
Stands and sits upright, head 'in air', leaning forward
Raised eyebrows in disbelief
Jabbing movements with hands, banging desk, clenched fists
Paces impatiently
Sits forward or steps forward
Passive Non-Verbal Behavior
Hesitant eye contact
Looks away often and down
Over smiles, gives ghost smile, even if angry
Quick changing features
Slouches, head down
Fluttering hand movement, or playing with fingers or wringing hands
Sits back or steps back
Eyes raised in anticipation
Now let's take a look at verbal behavior.
Indicators Of Verbal Assertiveness, Aggressive & Passive Behavior
Assertiveness
Questions to find out thoughts, requirements, etc. of others
Offers suggestions and ideas, not advice
Never blames others
Distinguishes fact from fiction (assumption, opinion)
Steady voice, clear, well pitched, warm and sincere
'I' statements. 'I prefer', 'I'd like'
Clear concise statements, to the point. 'I'd like to introduce this into the department within 3 months', instead of wrapping up what you want with so much waffle it is unclear what you actually want
Focusing on what can be done, not what can't be done
Problem solving statements
Ability to give and receive feedback, both developmental and motivational
Aggressive
Hard, brusque, over firm, voice rises at the end of sentences
Too many 'I' statements
Abrupt statements, often containing 'My' said in a superior fashion
Hostile, threatening questions
Blame put on anyone but self
Gives feedback in the form of 'Well, what you should do is...' Does not solicit or accept feedback easily
Doesn't ask questions to find out facts, makes assumptions
Sarcastic, point scoring
Assumptions and opinions are put over as facts - uses statements like: 'Well you probably wouldn't remember', and “Not that you'd understand"
Passive
Often lifeless voice, too quiet, monotone, over warm, voice drops away at the end of the sentence
Waffle, long-winded statements
Uses lots of "fill-in" words e.g. 'Um', 'Yes', 'Well'
Continually apologizes and asks permission
Few 'I' statements
Puts self down, 'Well I never could do it as well as you'
Feels the need to justify a great deal
Agrees with people, often with people of opposing views (Just to keep the peace)
In Summary: We All Have Assertiveness Rights
The right to be assertive
The right to choose not to be assertive
The right to have and to express our views
The right to be listened to
The right to make decisions
The right to admit we don't know
The right to say 'no' without feeling guilty
The right to be consulted about decisions affecting us
The right to change our mind
The right to be treated with respect
In fact, the right to do anything that does not violate the rights of others